{"id":106366,"date":"2025-04-07T10:00:00","date_gmt":"2025-04-07T10:00:00","guid":{"rendered":"https:\/\/instituteprojectmanagement.com\/?p=106366"},"modified":"2025-04-07T19:24:42","modified_gmt":"2025-04-07T19:24:42","slug":"power-of-lessons-learned","status":"publish","type":"post","link":"https:\/\/instituteprojectmanagement.com\/blog\/power-of-lessons-learned\/","title":{"rendered":"Power of Lessons Learned"},"content":{"rendered":"\n

Introduction<\/h2>\n\n\n\n

I don’t think you are ready for this\u2026<\/p>\n\n\n\n

15 years of project management covered in a sentence.<\/p>\n\n\n\n

“Power of Lessons Learned<\/strong>“.<\/p>\n\n\n\n

My career as a project manager started as most project managers. I was an “accidental” project manager.<\/p>\n\n\n\n

I was not trained as a PM, and I was not studying project management, but I was curious and ready to learn more.<\/p>\n\n\n\n

\"Project<\/figure>\n\n\n\n

Lessons Learned through Projects<\/h2>\n\n\n\n

First One: First Lessons Learned<\/h3>\n\n\n\n

As soon as I received my first project, I got a Mentor assigned. He told me the lesson: “If you cannot plan it, you cannot do it”.
Simple but very powerful statement. It highlights one of the key reasons why projects fail<\/a>.
It also demonstrates one of the most important skills of the project manager<\/a>, which is the capability to look ahead and create a realistic plan.<\/p>\n\n\n\n

These lessons learned drive my career for the next three years.<\/p>\n\n\n\n

Project Two: Time to Manage a “Troubled” Project<\/h3>\n\n\n\n

On day 1, I was told by the sponsor, “This project has been red in the past 2 years”, “nobody was able to turn it around”, and “You have a good reputation, but PMs normally leave after 3 months”.<\/p>\n\n\n\n

This is a wonderful start.
I followed the “cookbook,” which has worked so far. Make sure you have realistic plans. But I noticed this project was different, and it suffered from something else. Every status meeting was out of control, and stakeholders shouted complaints and requests at each meeting.
I had a feeling that something was broken with my communication.
Reached out to my mentor asking for advice. He confirmed the same. There is a problem with communication<\/a>.<\/p>\n\n\n\n

The suggestion was to meet the stakeholders<\/a> 1-on-1 who are decision makers and try to surface what the problem is.
I asked the question: “How do you know?”
The response was: “I learned this on my past project.”<\/p>\n\n\n\n

Another lesson learned which helped me to turn around a project.
I met 1-on-1 with stakeholders, and they appreciated my approach so much that they all overwhelmed me with feedback and pain points.<\/p>\n\n\n\n

After 3 weeks of deep diving, I found a solution. In 6 months, the project went back to green, and I earned the badge: “project rescue professional.”<\/p>\n\n\n\n

I did not feel too special, by the way, because I just followed other PMs’ lessons learned. All solutions have been “customised,” but I still did not want to take huge credit. I did my job.<\/p>\n\n\n\n

Project Three: The Global Project<\/h3>\n\n\n\n

New challenge. New stakeholders. New hurdles.<\/p>\n\n\n\n

The new project started with training, so I knew this was different. However, the training focused on culture and working in a virtual environment.
Oh, this will be useful. The next day, a team of 30+ was introduced on a virtual call. People from three different continents are spread between six countries. We just had a 45-minute slot to ensure nobody stayed overtime just for this meeting.<\/p>\n\n\n\n

This project challenged my current experience, and the programme manager quickly offered his wisdom.<\/p>\n\n\n\n

“You should build close relationships with your team and business stakeholders” – Ok, how?<\/p>\n\n\n\n

He said: “What worked for me was to visit your team twice a year and quarterly your stakeholders.”<\/p>\n\n\n\n

I was never keen to travel a lot, but I collected several thousand airline loyalty points. But the lessons learned worked. I was able to quickly establish team spirit and build a close connection with my new business stakeholders, which helped me a lot after this project.<\/p>\n\n\n\n

I’m not a big storyteller, but listening, receiving and implementing lessons learned made a huge difference in my career. I learned that we, project managers, can benefit from the wisdom of other project managers’ experiences.<\/p>\n\n\n\n

Lessons learned represent:<\/p>\n\n\n\n

    \n
  • Valuable information that can help improve current\/future projects<\/li>\n\n\n\n
  • By analysing and documenting lessons learned, project managers and teams can avoid repeating past mistakes<\/li>\n\n\n\n
  • Identify areas for improvement and promote knowledge sharing and continuous learning<\/li>\n<\/ul>\n\n\n\n

    <\/p>\n\n\n\n

    There are many ways to incorporate lessons learned:<\/p>\n\n\n\n

      \n
    • Use a root-cause analysis<\/li>\n\n\n\n
    • Integrate lessons learned into KPIs<\/li>\n\n\n\n
    • Into the change management process<\/li>\n<\/ul>\n\n\n\n

      <\/p>\n\n\n\n

      Conclusions<\/h2>\n\n\n\n

      The true power of lessons learned lies not in documenting past failures but in transforming them into future victories. Every challenge is a stepping stone. Each setback will teach you something new. We should always be open-minded and ask.<\/p>\n\n\n\n

      My lessons learned to You (reader):<\/p>\n\n\n\n

      \n

      “The most expensive lessons are the ones we fail to learn; the most valuable ones are those we dare to share. “<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"

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